Personal Secretary at KJL Recruit

Category
Admin
Industry
Consulting
Location
Kiambu (Central), Kenya
Hours per week
Full Time: 30+
Gender
Indiferente
Candidate
Preferential Criteria During Selection Suitably qualified applicants will enjoy preferential treatment in the order below: 1. Applicants serving in positions at the County Assembly ; 2. Applicants serving in the public service in the republic; 3. Applicants who are residents of Kiambu County; 4. Applicants from the rest of the Country. Application Criteria 1. Persons interested in filling the above positions should submit applications in own handwriting accompanied by two-page Curriculum Vitae, Certified copies of relevant Academic and Professional Certificates, National Identity Card or Passport, and other relevant supporting documents. 2. In addition, applicants for the position of Clerk of County Assembly should submit certificates of clearance from the Ethics & Anti-corruption Commission, Higher Education Loans Board, Criminal Investigations Department and the Kenya Revenue Authority as part of compliance with Chapter Six of the Constitution of Kenya. All applications should clearly indicate the position applied for inthe reference line and be addressed to: The Secretary County Assembly Service Board County Assembly of Kiambu and be hand delivered to the Office of the Ag. Interim Clerk of County Assembly located at the premises of the County Assembly of Kiambu (Formerly County Council of Kiambu), so as to reach him not later than Monday, 19th August 2013. Only shortlisted candidates will be contacted.
Description
Duties and Responsibilities (i) Recording dictation in shorthand and transcribing it in typewritten form; (ii) Typing form drafts, manuscripts or recording from dictation machines; (iii) Processing data; (iv) Management of e-office; (v) Ensuring security of office records; documents and equipment; including classified materials; (vi) Preparing responses to simple routine correspondence; (vii) Management of office protocol; managing of office petty cash; handling telephone calls and appointments; (viii) Operating office equipment; Requirements for Appointment Direct appointment (i) A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized institution; (ii) a certificate in computer applications from a recognized institution; (iii) Served in the grade of Personal Secretary or Secretarial Assistant or any other relevant and comparable position in the Public Service for a minimum period of three (3) years. Promotion For promotion to this grade, an
officer must have: (i) Served in the grade of Personal Secretary or Senior Secretarial Assistant or any other relevant and comparable position in the Public Service for a minimum period of three (5) years; (ii) The following qualifications from the Kenya National Examination Council: • Shorthand III (90 w.p.m.) • Typewriting III (minimum 40 w.p.m.)/Computerized Document Processing III • Office Management III/Office Administration and Management III • Business English III /Communications II • Office Practice II • Commerce II • Secretarial Duties II OR (iii) A Diploma /Higher Diploma in Secretarial Studies from the Kenya National Examinations council or equivalent qualifications from a recognized institution; and (iv) A certificate in computer applications.
Contact
Hidden Email
Start date
As soon as possible
Contact
Hidden Email
Country
Kenya
City
Kiambu (Central)
Candidate
Preferential Criteria During Selection Suitably qualified applicants will enjoy preferential treatment in the order below: 1. Applicants serving in positions at the County Assembly ; 2. Applicants serving in the public service in the republic; 3. Applicants who are residents of Kiambu County; 4. Applicants from the rest of the Country. Application Criteria 1. Persons interested in filling the above positions should submit applications in own handwriting accompanied by two-page Curriculum Vitae, Certified copies of relevant Academic and Professional Certificates, National Identity Card or Passport, and other relevant supporting documents. 2. In addition, applicants for the position of Clerk of County Assembly should submit certificates of clearance from the Ethics & Anti-corruption Commission, Higher Education Loans Board, Criminal Investigations Department and the Kenya Revenue Authority as part of compliance with Chapter Six of the Constitution of Kenya. All applications should clearly indicate the position applied for inthe reference line and be addressed to: The Secretary County Assembly Service Board County Assembly of Kiambu and be hand delivered to the Office of the Ag. Interim Clerk of County Assembly located at the premises of the County Assembly of Kiambu (Formerly County Council of Kiambu), so as to reach him not later than Monday, 19th August 2013. Only shortlisted candidates will be contacted.
Company
KJL Recruit

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