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Conference Organizer at Sols Inclinations Ltd in Nairobi – Kenya Jobs, Careers and Vacancies

CONFERENCE ORGANIZER

This is a tremendous opportunity to work at Exhibition & EventsOrganizers Ltd, managing high profile trade events, conferences and summits regionally.

Responsibilities Include:

• Managing event site selection process and contract negotiations with hotels for future events
• Oversee requirements for rooms, meeting facilities, food, materials, A/V equipment, etc. and arrange with hotel
• Assure a smooth running conference by coordinating efforts with hotel convention and catering personnel
• Achieve budget goals, through close monitoring of revenue and expenses, and proposal of corrective actions if needed
• Control expenses through regular reappraisal of vendors and purchasing methods, and negotiation of contracts beneficial to the organization
• Prepare and maintain budgets and monthly forecasts for the conferences in expense, alert management about risks and deviations to plan, and make recommendations for corrective action
• Accurately track results on a project basis, i.e. sponsorship and attendee revenue, expenses, attendance, proportion and value of tickets etc… Alert management and make recommendations when results are behind schedule
• Work with conference chairs to ensure the conference has the best agenda possible from content and logistical perspective
• Work with marketing team to ensure accuracy, timeliness, quality and impact of attendee promotional campaign materials
• Work with sales on improving sponsorship programs and processes to generate more revenue
• Actively participate in the process of designing or improving the eventfeatures and programs (One-on-Ones, Tech demonstrations, Diagnostic Workshops, Attendee Networking Lounge…)
• Prepare and submit execution plan for new ideas and implement approved ones
• Gather and analyze attendee evaluations of conferences, distribute results to appropriate management personnel, and make recommendations on potential improvements. Follow up with unsatisfied attendees
• Gather and analyze sponsor evaluations and distribute results to appropriate management personnel, with recommendations on potential improvements. Follow up with unsatisfied sponsors
• Hire, train and manage staff of (Event Coordinators, Senior Event Coordinators, and Event Planners) regarding all aspects of conference management
• Ensure that all contracted services are provided with the appropriate level of quality
• Resolve conference problems or issues presented by attendees, sponsors or presenters
• Coordinate efforts with conference presenters to ensure presentation requirements are met
• Monitor and improve systems and procedures necessary to develop and produce conferences to achieve zero defects
• Develop staff plans for assigned conferences and monitor projects through weekly team meetings and lead time checklist management

Requirements

• Bachelors Degree or equivalent
• 5 years of business meeting planning experience is required including proven budget management abilities
• Project management experience
• Prior experience negotiating contracts for meeting services with hotels and other providers
• Experience in hotel or events industry
• In depth knowledge of the hotel, travel, meeting planning business is required, particularly in terms of normal service expectations and negotiations
• Communications and public relations skills
• Ability to train temporary help at meetings
• Time management skills
• Budgeting and financial control skills

Please submit your cover letter and resume to info@solsinclinations.com or address it to:

The Managing Director
Sols Inclinations Ltd
P.O.Box 24350-00502
Karen,
Kenya

Deadline: 23rd January 2012

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Published at 17-01-2012
Viewed: 364 times