applicants
Personal Assistant to the COP/Receptionist
at Development & Training Services Inc (dTS) in Nairobi
Personal Assistant to the COP/Receptionist at Development & Training Services Inc (dTS) in Nairobi – Kenya Jobs, Careers and Vacancies
Development & Training Services Inc (dTS) is implementing the Kenya Performance, Analysis, Communication and Evaluation, (Kenya PACE) project providing a range of monitoring, evaluation, assessment, verification, reporting and performance management services in support of USAID / Kenya’s project portfolio.
PERSONAL ASSISTANT TO THE COP/RECEPTIONIST
Reporting to: COP/Finance and Administration Manager
Job location: Nairobi, Kenya
Duration of contract: 12 months with possibility of extension
Summary of Activities
The Personal Assistant/Receptionist will act as the COP’s first point of contact with clients, consultants and other interested stakeholders.
Main Responsibilities
- Maintain the COP’s calendar and ensure to update the diary on a daily basis.
- Assist in arranging travel including reservations for hotel accommodation,ticketing and accounting for advances.
- Assists in the planning and preparation of meetings, project events, conferences and conference telephone calls, including gathering documentation, research and coordination of participants.
- Prepare tracking tools for project activities; evaluations and workshops.
- Track pending actions and remind the COP and other staff.
- Manage all internal and external correspondence.
- Follow up communication within PACE Project and external communication with partners and take minutes of meetings and ensure follow up of action points from meetings.
- Receive visitors and enquiries at the Reception and direct them appropriately.
- Answer all incoming calls and handle caller’s inquiries whenever possible.
Position Requirements
- Bachelor’s degree in Business Administration/Social Sciences from an accredited university
- Fluent English and Kiswahili required
- 3-5 year’s experience supporting executive leadership
- Readiness to travel to various meetings and project activities
- Adherence to professional attire and demeanor
- Proficiency in Microsoft Office
Interested applicants should submit their applications and curriculum vitae quoting the job title, indicating experience and competencies that match the job requirements.
Please clearly indicate the position you are applying for in the title of your email.
Only short listed candidates will be contacted.
Applications should be addressed to:PACErecruit@onlinedts.com or cwanjiru@onlinedts.com by 20th January, 2012
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