applicants
Human Resources Clerk
at United Nations Office at Nairobi (UNON) in Nairobi
Human Resources Clerk at United Nations Office at Nairobi (UNON) – Kenya Jobs, Careers and Vacancies
HUMAN RESOURCES CLERK
Type of Contract:GS-4
Duration: Two Years
Closing Date: 27 December 2011
Job Opening Number: GS-11-39
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).
Responsibilities
Under the general supervision of the Chief, Recruitment and Planning Section and the direct supervision of the Human Resources Officer, the incumbent will be responsible for the following tasks.
- Performs a wide range of Human Resources support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Proofreads documents and edits texts, specifically vacancy announcements, for accuracy, grammar, punctuation and style, and for adherence to established standards for format. ; handles arrangement for translation as necessary.
- Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
- Screens phone calls and written inquiries; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
- Reviews, records, distributes and/or processes incoming recruitment requests; follows-up on impending actions.
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing basic Inspira software support to clients.
- Performs other related duties as assigned.
Competencies:
Professionalism
Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Qualifications:
Education:
High school diploma or equivalent.
Experience:
At least 4 years experience in general office support or related area, of which one or more years handling Human Resource matters is required.
Language:
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8.) The United Nations Secretariat is a non-smoking environment.
Interested applicants are requested to send a detailed curriculum vitae including date of birth, nationality, educational qualifications, a summary of professional skills and/or expertise, a summary of relevant work experience, publications written, and languages spoken, together with a complete United Nations Personal History Profile (PHP) or P.11 form available on the UNON website at http://www.unon.org/vac.php
All applications should be sent to: recruitment@unon.org
PLEASE QUOTE THE JOB OPENING NUMBER AND FUNCTIONAL TITLE IN THE SUBJECT LINE OF THE E-MAIL.
Note
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment.
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