applicants
Administrative Assistant
at AMREF in Nairobi
Administrative Assistant at AMREF in Nairobi – Kenya Jobs, Careers and Vacancies
AMREF is the largest indigenous health development non governmental organization based in Africa. AMREF works with and through African communities, health systems and governments, and aims to close the gaps that prevent people from accessing their basic right to health. With headquarters in Kenya, AMREF has programs in Kenya, Uganda, Tanzania, Ethiopia, South Sudan and South Africa. Employing over 800 staff and with an annual operating budget of approximately $70 million, AMREF is a knowledge resource for donors and partners. For more information visit our website www.amref.org
Global Fund Malaria Round 10 Project AMREF Kenya has been selected by the Country Coordinating Mechanism (CCM) as the dual track Principal Recipient (PR) for the malaria component under Global Fund Round 10 and will be responsible for the financial management of the grant and ensuring quality implementation by Sub Recipients (SR). The project aims at contributing to the acceleration of quality and effective management of malaria in the country in order to achieve and sustain national malaria control targets in line with global malaria control targets and the Millennium Development Goals. The project will work with thirty civil society organizations providing them with grants and building their capacity to implement quality and effective malaria interventions. The project will establish the first ever Community Case Management of Malaria (CCMM) in the country.
We are therefore looking for individuals, who are well organized, highly motivated and results oriented to join a dynamic team and help bring better health for Africa, to fill the following positions which are based in Nairobi.
ADMINISTRATIVE ASSISTANT – KCO/HR/074/2011
The position reports to the Project Manager.
Purpose of the Job
To provide administration and logistics support through effective coordination, planning and monitoring of project activities.
Key Responsibilities
- Administrative support and information flow: In charge of receiving and dispatching correspondence (including letters, faxes, email, telephone calls).
- Communication and correspondence support: Receives and reviews correspondence, provides the relevant case history, prepares routine responses.
- Planning: Co-ordinates the project’s calendar of events with the relevant offices both internal and external. This includes annual planning, ad hoc planning of activities and project work-plan.
- Organizing: Manages the execution of events including meetings, workshops and other work-related gatherings.
- Reporting: In charge of processing and distribution of a variety of reports including minutes of various meetings, project monthly, quarterly and annual reports.
- Information Management: Develop and maintain relevant databases and filing systems for optimal management of information and contacts.
- Responsible and custodian of all project assets, maintains an up-dated inventory at all times.
Qualifications and Competencies:-
The ideal candidate should have a Diploma in Business Management or its equivalent; a first degree is desirable. Minimum of three years work experience in busy environment; experience in the NGO health sector would be an added advantage. Must be ICT proficient. In addition, the candidate should have excellent interpersonal skills, excellent written and oral communication skills, ability to prioritize duties and work under minimal supervision.
These are challenging opportunities for dedicated and highly motivated professionals. If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference numbers in the subject matter and send your CV and application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF Kenya by e-mail to recruitment@amref.org
The closing date for submitting applications is 21st December 2011.
We regret that only short-listed candidates will be contacted.
AMREF is an equal opportunity employer and has a non-smoking environment policy.
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